Official AgentSouth Sudan ECTN Certificate Guide
An ECTN (Electronic Cargo Tracking Note) certificate is required for all shipments going to South Sudan.
Required Documents
Mandatory Documents
- Bill of Lading
- Commercial Invoice
- Export Declaration
Conditional Documents
- Freight Invoice— Required when the freight amount is not shown on the commercial invoice.
Timeline
- Validate the ECTN certificate for South Sudan at the latest 5 days before the vessel arrives at the destination.
- The ECTN must be validated prior to the vessel's arrival at the destination port.
Risk Warnings
- Shipment arriving without ECTN or false information in the ECTN will result in a fine of an amount that is twice of the cost of the ECTN, plus the regulation charge determined by South Sudan National Port officials.
- Amendments for ECTN made after validation are subject to additional charges.
Important Notes
- If the cargo is not departing from North America, an export declaration is required.
- The Bill of Lading (B/L) must be dated.
Application Process
Submit Documents
Upload B/L, invoice, packing list, and other required files
Review & Quote
We review your documents and provide a transparent quote
Confirm Draft
Review the draft certificate and complete payment
Receive Certificate
Download your official certificate for customs clearance
FAQ about South Sudan ECTN
What is a ECTN certificate and why is it mandatory?
The ECTN (Electronic Cargo Tracking Note) is a mandatory loading document required by South Sudan Customs. All shipments to South Sudan ports must obtain a valid ECTN number before loading, or cargo cannot clear customs and may face penalties.
How long does it take to obtain a ECTN?
With complete documents, a draft certificate is usually ready in 1-2 business days. The official certificate is issued upon confirmation. Apply as soon as booking is confirmed; the certificate must be obtained before vessel loading at the latest.
How much does a ECTN certificate cost?
ECTN fees vary based on cargo details (type, quantity, value, etc.) and cannot be quoted uniformly. We provide a transparent quote after reviewing your documents before processing.
Can certificate information be amended after issuance?
Yes, but amendments after validation typically incur extra charges. We recommend carefully reviewing all details (B/L number, cargo description, values) during the draft confirmation stage to avoid subsequent changes.
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